Allowable costs are cost elements (person-hours, goods or services) that are useful for the activity success and that are provided by any of the consortium members (Prime contractor and/or subcontractor/s). ESA will pay a certain percentage of these eligible costs (usually 50%) depending on the consortium entity composition (SME, non-SME, University, Research center).
Typical examples of allowable costs include:
- Direct Material Cost
- Direct Labour Cost
- Supplies
- Providing facilities
- Indirect costs (with some limitations)
- etc.
Any product/service/supply/facility provided to the consortium member free of charge by a third entity that is not formally part of the bidding consortium cannot be claimed as allowable costs. For example, if you have a customer willing to offer 100 hours of testing for your solution, this can only be an allowable cost if the customer is part of the consortium.
Please also note that hardware and software whose use is not limited to the InCubed activity shall be amortised over its lifetime and only the period (months) in which they will be used for the activity shall be listed as allowable/eligible activity costs.
Please refer to the General Clauses and Conditions for ESA Contracts (ESA/REG/002 rev. 3) Annex 1, Section 4 for the allowable costs.
MS Teams is used by default, but the bidder can request to use Webex instead.
Please match your presenting/attending team based on the agenda of the pitch invitation, where we explain what we expect to see in your presentation. This may include, for example, people in charge of your business plan, of your technical design, your potential subcontractors and even foreseen customers.
Please note that ESA is a scientific and engineering organization, so match your presentation content accordingly.
The pitch invitations will be sent by ESA. Attendees may include the ESA InCubed team, ESA subject matter experts, representatives of the national delegations relevant to your consortium, and whomever you consider useful to attend from the consortium (we expect you to forward the meeting link to all attendees from the consortium side).
The detailed meeting agenda will be included in the invitation sent by ESA. After introduction, you will have 15 minutes to present your proposal (you will be timed – please match the level of detail in your presentation to this timeframe), after which ESA/national delegates may ask questions from you about the details of your proposal. The duration of the session is max 90 minutes.
Please note that ESA is a scientific and engineering organization, so match your presentation content accordingly.